General
- Name - Dues cycle name
- Association - Association that the dues are for. For most associations, this will always be the same. For multi-board customers, you are able to setup dues cycles independently for all of your managed associations
- Billing Year - Specifies the billing year for the dues cycle. This is required for sending member financial records to M1 (NAR)
- Hide Orders On Portal - Determines if the orders are viewable on the portal after dues are generated
- Default - This flag determines if this dues cycle is the default
Default Duration - These fields determine the duration of the membership that is updated as part of the membership renewal process
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Duration Type - This can either be dated or termed.
Dated - indicates that the expiration is a fixed date (e.g. December 31st of each year).
Termed - indicates that the expiration date will be set X years/months/weeks/days from the current expiration date of the membership - Begin Date - The date the schedule will begin (if Duration Type is Dated)
- End Date - The date the schedule will end (if Duration Type is Dated)
- Term/Term Units - The combination of these fields determines the variable expiration date. If you want the membership to be 12 months, you would enter 12 for term and select Months for term unit. Note that the options for term unit are Years, Months, Weeks and Days (If the duration type is termed)
Note - The system treats the begin end dates as Begin Date ≤ DATE End Date, meaning that setting the dates to 1/1/2013 to 1/1/2014 translates into on or after 1/1/2013 12:00AM and before 1/1/2014 12:00AM
Automatic Cycle Management - This section is optional. Use this section to automatically apply the late fees and deactivate memberships.
Additional information on setting up Automatic Cycle Management is provided here.
- Apply Late Fee Date - The date the system will automatically apply the first late fee
- Apply Late Fee 2 Date - The date the system will automatically apply the second late fee
- Deactivate Membership Date - The date the system will deactivate memberships with unpaid dues items from this dues cycle
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Close Dues Cycle Date - The date the system will cancel orders. Members with unpaid dues orders will need to reapply for membership.
- Was Late Fee Auto-Triggered - Was the process to apply the first late fee automatically triggered?
- Was Late Fee 2 Auto-Triggered - Was the process to apply the second late fee automatically triggered?
- Was Deactivate Membership Auto-Triggered - Was the process to deactivate memberships with unpaid dues items automatically triggered?
- Was Close Dues Cycle Auto-Triggered - Was the process to cancel unpaid orders and close the cycle automatically triggered?
Revenue Recognition - This section is optional. Additional information on revenue recognition is provided here.
- Revenue Recognition Schedule - Will revenue recognition occur monthly or quarterly?
- Revenue Recognition Reconciliation - How will revenue be recognized?